How to use Meeting AI

Screen 1

The full view

Where you set things up and follow the meeting: the live transcript on the left, the answers on the right.

1. 1
   AssistantThe live meeting screen: transcript and answers.
2. 2
   Ask AIA chat with the AI: ask anything, or paste interview questions to practise.
3. 3
   NotesAnswers you saved during your meetings.
4. 4
   FocusSwitches to the small overlay you use during the call (screen 4).
5. 5
   Start ListeningStarts hearing the meeting. Press again to stop; when you stop, the meeting summary is written and saved on its own.
6. 6
   SummarizeA summary of the conversation so far, shown in the answer panel.
7. 7
   Download summarySaves the meeting summary now: a PDF in Downloads with the summary, the suggested answers and the full transcript.
8. 8
   Context & filesOpens your knowledge files, interview notes, CV and job description (screen 2).
9. 9
   Meeting languageArabic, English or German. Listening and answers use only this language.
10. 10
    Auto / ManualAuto answers every question as soon as the interviewer stops. Manual answers only when you press Answer.
11. 11
    MeAlso listens to your microphone, so the transcript shows what you said and you get notes on your own answers.
12. 12
    AnswerAnswers the latest question right now. Shortcut: Enter.
13. 13
    Past meetingsEvery earlier meeting, saved on this device (screen 7). The live transcript always starts empty.
14. 14
    Save noteKeeps the current answer in Notes.
15. 15
    Copy · .md · ClearCopy the live transcript, download it as a file, or clear it to start a new meeting.

TipAnswers appear on the right, newest at the bottom. Question is what the interviewer asked; Answer is ready to say aloud.

Screen 2

Context & files

Open Context & files in the full view (or Notes & context in focus mode). Everything here is saved automatically and used in every answer.

1. 1
   Upload knowledge filesAdd several files at once: CV, project stories, notes, prepared answers, any document. Answers use these files first, and only go beyond them when the files don't cover the question.
2. 2
   Interview notesShort points for this meeting: what to stress, facts to mention, things to avoid.
3. 3
   Upload CV onlySets one file as your CV. For more material, use Upload knowledge files.
4. 4
   Job descriptionPaste the job ad. Answers and the meeting summary are tailored to this job.

TipChange the job description before each interview: every meeting gets its own summary for its own job.

Screen 3

Your knowledge base

All your knowledge files in one place: open the dashboard with the button next to your name at the top of the app, then Knowledge base.

1. 1
   Upload filesPDF, Word, Excel, PowerPoint, text and more, up to 200,000 characters each. You can also drop files on the box.
2. 2
   Paste textPaste prepared answers or notes straight in, without a file.
3. 3
   On / offTurn a file off to keep it without using it in answers. The bin deletes it.

Screen 4

Focus mode — during the call

A small bar with the answer panel under it. It floats over your meeting app, stays hidden from screen sharing, and clicks pass through the empty parts to the app behind. Drag the bar to move it.

1. 1
   AnswerAnswers the latest question now. Shortcut: Ctrl+Enter.
2. 2
   ChatOpens the chat: type a question or paste practice questions (screen 5). Shortcut: Alt+A.
3. 3
   Meeting languageArabic, English or German.
4. 4
   Auto / ManualAnswer every question on its own, or only when you press Answer.
5. 5
   MeAlso hears your microphone.
6. 6
   Full viewBack to the full view.
7. 7
   More (⋮)Notes & context, summary, save, clear (screen 6).
8. 8
   StartStarts listening; it turns into End during the meeting.
9. 9
   Good / bad answerTells us how the answer was, to improve the next ones.
10. 10
    CopyCopies the answer.
11. 11
    Clear answerClears the answers. Shortcut from any app: Ctrl+Alt+Backspace.
12. 12
    Larger panelSwitches the panel between normal and tall.
13. 13
    ResizeDrag the corner (or the bottom or right edge) to make the answer panel exactly the size you want. The size is remembered.

TipThe app shows in the taskbar and Alt+Tab (Dock and Cmd+Tab on Mac), so you can always bring it back after minimizing. The window itself still doesn't appear in a screen share.

Screen 5

Practise the night before

Ask an AI for the questions you expect, then paste them into Chat, one per line. Each question is answered in order, in your own voice, from your knowledge files first.

1. 1
   Message boxPaste one or many questions. Enter sends, Shift+Enter adds a new line.
2. 2
   New chatStarts a fresh conversation. Shortcut: Ctrl+Shift+N.

TipWant a different angle? Reply in the same chat, e.g. "shorter", "add a number", or "more about leadership".

Screen 6

The More menu (⋮)

In focus mode, everything that doesn't need to be on the bar.

• Notes & context — your interview notes and the Upload knowledge files button, without leaving focus mode.
• Summarize the meeting — a summary of the conversation so far, in the panel.
• Download meeting summary — saves the summary PDF now (it is also saved on its own when you press End).
• Save answer to notes — keeps the current answer in Notes.
• Clear everything — clears the transcript and the answers to start a new meeting. The meeting stays in Past meetings.

Screen 7

Past meetings

Every meeting is saved on your device as it happens. Open Past meetings above the live transcript to read one again.

1. 1
   Meeting listNewest first, with the date, length, words and language. Click one to read it.
2. 2
   CopyCopies the whole transcript.
3. 3
   .mdDownloads it as a text file.
4. 4
   DeleteRemoves it from this device (asks first).

TipTranscripts stay on your computer only. The summary PDF of each meeting is in your Downloads folder.

Screen 8

Ask AI in the full view

The same chat as in focus mode, with more room. Good for preparing before the interview.

1. 1
   Message boxAsk anything or paste practice questions. Hold Space (or the mic) to speak your question instead.
2. 2
   AskSends the message.
3. 3
   New chatStarts over.